Clicking SEARCH with a value of "NEW COMPANY" in the dropdown brings up a web page with blank form fields. Otherwise it will bring up a web page with the values with an existing Virtual Company in the form fields.

Clicking SAVE with a value of "NEW COMPANY" in the dropdown will create a new Virtual Company. Clicking on SEARCH for an existing company, changing the dropdown to "NEW COMPANY" and clicking SAVE is a quick way to create a new Virtual Company using the values from the SEARCHed Virtual Company as defaults for the new Virtual Company.

The "Company Information" section is displayed on the header of the standard BillMax Statement.

Figure 3.2. BillMax Statement Header

Billing Contact email address. This email address is used as the "From:" address when BillMax sends emails to customers. This address receives daily processing emails. A value for this field is required.

Administrative Contact email address. This email address is used as the "To:" for daily processing emails. A value for this field is required.

If a partial service term is billed a prorated amount, the setting of billnextterm determines whether an additional complete service term is billed in addition to the partial term.

Defines tax status of postal and fax surcharges.

Default domain used when creating an email address for a User or Account. If a User or Account does not have an email address, when a Service is created, the Service d01 field is combined with defdomain to create an email address for the User and/or Account. The Customer Service Representative is prompted whether to use the value to populate the Account and/or User data.

The default used for populating the Invday of a new Account

Default monthly charge for sending an Account fax statements.

The default state of a new Service.

The state of a service will be changed from WAIT_FOR_PAYMENT to OPEN if either a payment is received or 30 days elapse.

Default postal cost for Accounts that receive postal statements.

24 hour clock time specifying the end of Prime Time used in Metered Billing.

24 hour clock time specifying the start of Prime Time used in Metered Billing.

Number of days that a service must be open before referral Store Credit will be issued to the referring Account.

Default payment terms for Accounts paying via the check or cash Payment Method.

Default payment terms for Accounts paying via the credit card Payment Method.

Default payment terms for Accounts paying via the ecash Payment Method.

Default payment terms for Accounts paying via the EFT Payment Method.

When a Service State is changed from Wait_For_Payment State to Open State, should BillMax automatically issue Store Credit for the time the Service State was Wait_For_Payment State?

Defines how long in days before an Account's credit card expiration date an email may be sent to the Account notifying the Account holder of the impending credit card expiration. See Email Template Files.

Defines the amount to bill an Account when the Account credit card is declined.

The number of days to wait between re-trying a declined credit card.

The maximum number of consecutive unsuccessful attempts to charge a credit card.

The Permissions needed to view the full credit card number.

The default maximum Account balance that will be charged to a credit card through nightly processing. If the Account balance is greater than this amount and this amount is non-zero, credit card processing will not occur for the Account.

The default minimum Account balance that will be charged to a credit card through nightly processing. If the Account balance is less than this amount and this amount is non-zero, credit card processing will not occur for the Account.

The default minimum Account balance (specified as a small negative value) that will be refunded to a credit card through nightly processing. Ignoring the negative sign, if the Account balance is refundable and the amount is less than this amount and this amount is non-zero, credit card processing will not occur for the Account

The default maximum Account balance (specified as a large negative value) that will be refunded to a credit card through nightly processing. Ignoring the negative sign, if the Account balance is refundable and the amount is greater than this amount and this amount is non-zero, credit card processing will not occur for the Account

Defines the number of days a Account, User or Service remains in a Suspended State before being changed to a Closed State.

Specifies how many days before the expiration of a Grace Date an email is sent. Once emails are started, an email is sent daily until Grace Date is reached. See Email Template Files.

A surcharge billed to an Account when the Account becomes overdue. If latepct is specified, the larger of the two is billed. These surcharges are billed monthly every invday without regards to p-rebilldays.

Determines whether or not Accounts in the Closed State are billed late fees.

A percentage used to calculate the surcharge billed to an Account when the Account becomes overdue. The surcharge is the amount overdue multiplied by the percentage. If lateamt is specified, the larger of the two is billed. These surcharges are billed monthly every invday without regards to prebilldays.

Defines whether or not late fees are taxable charges.

How often overdue notices are sent. Number of days between overdue notices is odinterval - 1.

Maximum number of overdue notices sent to an overdue Account.

Minimum amount owed by a Account that will trigger Overdue Processing.

Number of days an amount is overdue before overdue notices are sent to an Account. If 0, no notices are sent.

Number of days an amount is overdue before an Account gets suspended. If 0, Accounts are not suspended.

When the Service end date is specified using the Staff Interface, either by setting the end date or changing the Service State to Closed State, this option defines what to do for Sales that have Payhist Enddates in the future relative to the Service end date. The value supplied may be overridden on a Service by Service basis.

Default epaydays for an Account. When an invoice is created through automated processing, this value is added to the invoice date to set the invoice's epaydate. Epaydate is the first date an attempt will be made to collect payment for an unpaid invoice through automated payment processing.

A renewable service will be pre-billed this many days before it expires. Statements will be sent to customers this many days before their Invday also.

Specified whether to-date usage will be billed this config.prebilldays days before the next usage billing period as specified by usage billing options of a Service Definition.

Choose whether or not timing for collecting funds for usage data should take into account epaydays.