billmax documentation   BillMax Billing Solutions
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Billing Information

(1)

BillMax Payment Methods and their meanings

  • Cash/Check - The Account pays bills using either cash or checks.

  • Credit - The Account pays bills using a credit card.

  • Credit Once, Then Cash/Check - The Account initially pays their bill using a credit card. If the credit card charge is successful, then the payment method for the Account is changed to Cash/Check. In addition, the Account terms are changed to the Virtual Company terms for Cash/Check.

  • E-Cash - The Account pays bills using electronic checks through an electronic check processor.

  • EFT - A placeholder. May be used to denote Accounts that pay their bills using wire transfers or direct deposits.

(2)

Statement terms. A positive integer representing how many days the customer has from the time of Statement creation to when the Account is pastdue if payment hasn't been received.

(3)

Specifies whether an Account is immune from Overdue Processing. This is normally used for special Accounts.

(4)

This value is a day of month, 1 through 31, and is used for several purposes:

(5)

The different methods by which an Account may be sent a Statement. More than one method selected.

(6)

A monthly charge assessed to the Account if they receive Statements by postal mail.

(7)

A monthly charge assessed to the Account if they receive Statements by fax.

(8)

Denotes whether the Account is taxable or not. Even if all the products sold are currently non-taxable, it is important to capture this information in the event of a future taxable sale. Only mark an Account non-taxable if you have supporting documentation.

(9)

The tax region of the Account.

(10)

Setting allows or denies access to information using the Customer Interface.

(11)

Specifies which User is granted access to Account information through the Customer Interface.

(12)

A field that may be used to capture the reseller number for an Account that is taxexempt.

(13)

The date through which BillMax will ignore the overdue status of an Account (not send them any overdue notices, not suspend them, etc.). Use when making payment arrangements with Accounts that are overdue.

(14)

Clicking the "Clear" button will clear the Grace Date.

(15)

The various financial balances associated with a Account. These are:

Overall

The Account's overall balance. The sum of unAllocated Store Credits and Payments, and unpaid purchases and Deposit Charges.

Overdue

The Account's past due balance. The sum of unpaid purchases and Deposit Charges that are overdue.

Purchases Owed

The sum of un-paid purchases.

Cash

The sum of unAllocated payments made with legal tender.

Credits

The sum of unAllocated Store Credit.

Deposits Owed

The sum of un-paid Deposit Charges.


Document Revision A for BillMax 2.2.0   -   Copyright © 1997-2006 The iSpark Group, Inc.

All rights reserved. No part of this documentation may be reproduced or transmitted in any fashion without written permission by The iSpark Group, Inc. This documentation is for the sole use of licensees of the BillMax billing software created by The iSpark Group, Inc. Making the documentation available to a non-licensee of BillMax without written permission of The iSpark Group, Inc. is a violation of the use of this documentation.

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