An Invoice is a BillMax document that may contain one or more of the following transactions:
  1. Sale
  2. Store Credit
  3. Sales Return
  4. Store Credit Reversal
  5. Deposit
  6. Deposit Reversal

All transactions on an Invoice share the same Effective Date, Post Date and Electronic Collection Date.

Invoices containing Sales and Store Credits

Sales and Store Credits may be grouped on a single Invoice. This is true even if the Sales and Store Credits fall under different Tax Groups.

Within an Invoice, Sales and Store Credits are Allocated to each other until the credits are completely used (if possible) to pay off the debits

Taxes for an Invoice may be assessed per line item on the invoice or after summing all the transactions. The behavior is subject to each Tax Group setting.

Invoices containing Sales Returns and Store Credit Reversals

Sales Returns and Store Credit Reversals are grouped both by type of transaction and original invoice. If there are Sales Returns and Store Credit Reversals from a single invoice, the Sales Returns will be grouped in one Invoice and the Store Credit Reversals will be grouped on another Invoice. This is because the Sales Return Credit is linked to the original Sale and the Store Credit Reversal is linked to the original Store Credit. If there are Sales Returns from multiple Invoices, they will be grouped on multiple Sales Return Invoices. This also occurs for Store Credit Reversals. This helps the end customer track debits and credits to the original Invoice.

Invoices containing Deposits and Deposit Reversals

Deposits are grouped on their own Invoice. This is because Store Credits may not be used to pay off a Deposit. Allowing Deposits and Store Credits on the same Invoice would lead to a misleading display.

Similarly, Deposit Reversals are grouped on their own Invoice and grouped by the original Invoice.